Section 1 - Appointment. All committee members except the Tennis Captain are appointed by the President and approved by the Board of Trustees. Emeritus members may be appointed as non-voting members of advisory committees and may attend their meetings and participate in discussion, but shall not be voting members of any committee. The rights, powers and duties of all committees are at all times subject to the power of the Board of Trustees, and any member of any committee may be removed by a majority vote of the Board of Trustees. From time to time the Board of Trustees shall adopt written guidelines for each committee in which (1) the purpose and composition of the committee shall be established and (2) the committee is given guidance concerning the relationship of the committee to the officers, trustees and staff personnel.
Links to quotations in Chapter: 250, 250 and 250.
Section 2 - Activities Committee. The Activities Committee shall review, and advise and make recommendations to staff and the Board regarding, all senior and junior social activities of the Club.
Link to quotation in Chapter: 251.
10/25/17: Amendment made the Activities Chair an ordinary committee chair, rather than a non-voting member of the Board of Trustees and changed the name of the Activities Committee from "Activities Board."
Section 3 - Finance Committee. The Finance Committee shall review, and advise and make recommendations to staff and the Board, regarding,
(a) the revenue, expenses and disbursements of the Club, to ensure they are consistent with operating and capital budgets and properly accounted for,
(b) the preparation of annual operating and capital expenditure budgets,
(c) dues, assessments, initiation fees and other charges, to ensure they are sufficient to support the Club,
(d) plans for, and the details of, financing (with debt or otherwise) capital expenditures and operations, to ensure the terms are favorable and do not expose the Club unduly to risk and
(e) financial matters generally.
The Finance Committee shall prepare, with staff, and recommend annual operating and capital budgets to the Board of Trustees for approval. The annual operating and capital budgets must be approved by the Board of Trustees. No Club funds shall be disbursed without the authorization of the Board of Trustees. The Treasurer shall be a member of the Finance Committee, with full voting rights.
Links to quotations in Chapter: 212 and 252.
Section 4 - House and Grounds Committee. The House and Grounds Committee shall review, and advise and make recommendations to staff and the Board regarding, all physical facilities of the Club, to ensure there is continuity in the look, feel, function and maintenance of the Club.
Link to quotation in Chapter: 253.
Section 5 - Membership Committee. The Membership Committee shall supervise the procedure to be followed in the election of applicants to membership in the Club, and shall direct and supervise all activities in connection with invitation to membership, except in the case of Complimentary, Emeritus and Junior Development members. The Membership Committee shall consider and report to the Board of Trustees on all applications for membership.
Links to quotations in Chapter: 147, 240, 240 and 254.
Section 6 - Tennis Committee. (a) The Tennis Committee shall review, and advise and make recommendations to staff and the Board regarding, (i) all tennis and pickleball activities of the Club, including tournaments, league play, staff professional court usage and general open play for eligible members and (ii) all other athletic activities that occur on the tennis and pickleball courts.
(b) The Tennis Committee shall formulate rules and policies for access to, allocation of and use of tennis and pickleball courts, subject to approval of the Board of Trustees. The Tennis Captain has the authority to enforce those rules. The Tennis Captain has the authority to suspend members from the use of the courts for periods up to thirty (30) days.
(c) The Chair of the Tennis Committee, known as the Tennis Captain, shall be elected annually for a term of one (1) year and shall be an ex-officio member of the Board of Trustees.
Links to quotations in Chapter: 120, 126, 241 and 250.
3/19/14: Amendment reflected the oversight of the squash program by the Athletic Committee, rather than the Tennis Committee.
10/25/17: Amendment made the Tennis Captain a voting member of the Board of Trustees, rather than a non-voting member.
Section 7 – Athletic Committee. The Athletic Committee shall review, and advise and make recommendations to staff and the Board regarding, athletic activities of the Club other than tennis and activities on tennis courts, including
(a) squash, basketball, swimming, massage services, fitness classes and boating and
(b) the equipment in and the use of the fitness room, the gymnasium, the swimming pool, the waterfront (beach and raft), the docks and the boathouse,
to promote the enjoyment, health, well-being and overall fitness of the Seattle Tennis Club members.
Link to quotation in Chapter: 130, 256.
3/19/14: Amendment reflected the oversight of the squash program by the Athletic Committee, rather than the Tennis Committee.
Section 8 - Food & Beverage Committee. The Food & Beverage Committee shall review, and advise and make recommendations to staff and the Board regarding, the food and beverage operations of the Club.
Link to quotation in Chapter: 257.
Section 9 - Archives Committee. The Archives Committee shall preserve documents and articles relating to the Club’s history.
Link to quotation in Chapter: 258.
Section 10 - Planning and Policy Committee. The Planning and Policy Committee shall review, and advise and make recommendations to staff and the Board regarding, such matters of planning and policy as the Board may direct from time to time.
Link to quotation in Chapter: 259.
10/25/17: Amendment reflected the change of the name of this committee from "Long Range Strategic Planning Committee."
3/20/24: Amendment narrowed the focus of this committee and changed its name from "Strategic Planning and Policy Committee".
Section 11 - Technology and Communications Committee. The Technology and Communications Committee shall review, and advise and make recommendations to staff and the Board regarding, (a) the use of technology to enhance the operations of the Club and (b) methods of communication between the Club (including the Board and staff) and the membership.
Link to quotation in Chapter: 260.
10/25/17: Amendment reflected the creation of the Technology and Communications Committee.
3/24/20: Amendment rewrote Sections 2 through 11 to (i) make the description of the role of each standing committee reflect actual practice and the Board’s intention (informed by input from each committee), and to make the wording of the descriptions more consistent and (ii) make more minor changes to the description of the composition of committees and the like.
Section 12 - 401(k) Trustees. The 401(k) Trustees shall exercise such powers as are necessary to serve in a fiduciary capacity with respect to the Club’s 401(k) plan pursuant to the Employee Retirement Income Security Act of 1974, or any successor statute.
Link to quotation in Chapter: 269.
3/20/24: Amendment added this Section, referring to existing body.
Section 13 - Other Committees. The Board of Trustees may create other committees and subcommittees and provide for their power and duties.
Link to quotation in Chapter: 259.
Section 14 - Names of Committees. The Board of Trustees may, at the recommendation of a committee referred to above, change the name of such committee to a name other than that set forth above.
Link to quotation in Chapter: 250.
Section 15 - Advisory Committees and Committees of the Board. Each of the standing committees named in Sections 1 through 11 above is an "advisory committee" and not a "committee of the board," within the meaning of such terms as used in RCW 24.03A.575. The same is true of each other committee and subcommittee created by the Board of Trustees pursuant to Section 13 above, except for the following, which are "committees of the board:" committees and subcommittees whose members are all members of the Board of Trustees (or are other Active members, if and to the extent that, without their inclusion, it would impossible or impracticable for the Club to comply with applicable law other than the Washington Nonprofit Corporation Act). The Board of Trustees shall not delegate any of its authority to an advisory committee, and an advisory committee may not exercise any of the powers of the Board. A committee of the board may not take any action contrary to RCW 24.03A.575(5).
Link to quotation in Chapter 250
3/20/24: Amendment added this Section.