The officers of the Seattle Tennis Club consist of a President, Vice-President, Treasurer and Secretary,
with precedence in the order as stated.
No individual may simultaneously hold more than one office.
Article V
Emeritus members ... may not be ... officers of the Club.
Article 1, Section 5(e)
All officers … serve for the term of one (1) year or until their successors are elected.
Article V
Board officers may serve a maximum of two successive terms in the same position.
2/22/91: Adopted Section 1, term limit.
Only Trustees, other than the Tennis Captain, are eligible to hold these offices.
Article V
Officers who are not re-elected to the Board of Trustees at an annual meeting (or who otherwise cease to be Trustees) also cease to be officers. Their offices remain vacant until a successor is elected.
All officers are elected by the Board at the first meeting (or first
regular monthly meeting) following the annual meeting of the membership
Article V
At the first meeting (or first regular monthly meeting) of the Board following the annual meeting of the membership the election of officers shall be held.
This meeting shall be held by the end of March.
Article IV, Section 8
Election of officers is conducted by the chair of the Board of Trustees, that being:
(i) The President, if he or she is a member of the Board; or if not:
(ii) The Vice President in office before the election, if he or she remains a member of the Board; or if not:
(iii) Such of the Treasurer or the Secretary (in that order) in office before the election, as remains a member of the Board; or if neither does:
(iv) A member of the Board whom a majority of the Board members at the relevant meeting agree will chair the meeting.
The chair may prescribe any reasonable procedure for conducting the election of officers. That procedure shall be followed, except as otherwise determined by an ordinary resolution of the Board.
If, as is often the case, the Trustees have discussed the matter among themselves before the relevant meeting and reached consensus as to who should be elected to what office, the chair may entertain motions to elect each candidate to office by acclamation (or a single motion to elect an entire slate to all the offices). For example: "I move to elect AAAA AAAA to the office of President." Such a motion could be voted upon in the same manner as any other motion.
If the incumbent President is in his or her first term, and is reasonably confident there is a consensus in favor of re-electing him or her, he or she may want to talk to other Board members in order to develop a consensus in favor of a particular slate of other officers in advance of the relevant meeting. If the incumbent President will not continue in that office, he or she may want to talk to other Board members in order to develop a consensus in favor of a successor and (in cooperation with the successor) a particular slate of other officers.
Otherwise, another procedure which may be used:
(i) The chair calls for nominations for President from the other Trustees.
(ii) If there is only one nomination, the Trustees vote for the nominee in the same manner as a vote on a resolution, and a majority vote is sufficient to elect.
(iii) If there are two nominations, Trustees vote on secret paper ballots, which are counted by a person (such as the General Manager) designated by the chair. The nominee who receives the most votes is elected.
(iv) If there are more than two nominations, Trustees vote on secret paper ballots as described above, but a majority of the votes cast for a nominee is required to elect. If no nominee receives a majority, the nominee with the fewest votes is eliminated, and the Trustees vote again (repeatedly, if necessary) until a remaining nominee receives a majority.
(v) The newly-elected President then becomes the new chair of the meeting.
(vi) The new chair calls for nominations for Vice President, Treasurer and Secretary, and those officers are elected in the same manner described above.
Ballots cast for non-nominees are disregarded. The chair may make nominations, and Trustees may nominate themselves. Nominees may wish to step out of the room to allow free discussion by the other Trustees, but are not required to do so.
The President is chair of all meetings of the members of the Club and of the Board of Trustees,
except as may be otherwise provided in these Bylaws, or by the Board of Trustees.
The President is the official representative of the Seattle Tennis Club, and possesses such
powers and performs such duties as are provided in these Bylaws, and as may be designated from time to time by
the Board of Trustees.
Article V, Section 1
The Vice President exercises the powers and performs the duties of the President in the event of the
absence, disability, resignation or death of the President.
Article V, Section 2
The Vice President is assigned responsibility for the health of the committee system.
1/24/08: Adopted preceding paragraph, responsibility of Vice President.
The Treasurer is the custodian of the funds of the Club.
He or she possesses such other powers and performs such other duties as elsewhere herein provided,
and as may be required from time to time by the Board of Trustees.
In the joint absence of the President and the Vice President,
the Treasurer assumes the duties and responsibilities of the President.
Article V, Section 3
The Treasurer shall be a member of the Finance Committee, with full voting rights.
Article VI, Section 3
The Secretary keeps the minutes of all meetings of the Active members of the Club, and
exercises such other powers and performs such other duties as may be provided in these Bylaws,
or required by the Board of Trustees.
Article V, Section 4
The Bylaws assign a number of responsibilities to the Secretary in connection with elections and voting on matters by members. See Chapter 213 and Chapter 270. While these tasks are often largely carried out by staff, the Secretary is responsible for ensuring they are taken care of properly.
The Board of Trustees may from time to time provide for additional officers, and fix their powers and duties.
Article V
Emeritus members ... may not be ... officers of the Club.
Article 1, Section 5(e)
–
6/23/22: Chapter 212 approved by the Board.