The Chair of the Nominating Committee shall be the most recent past President who is willing to serve
and who, at the time of such service, is an Active Member
and not a member of the Board of Trustees.
At least one hundred twenty (120) days prior to each annual meeting, the Chair of the Nominating Committee shall appoint
a Nominating Committee of not less than four (4) Active
members (in addition to the Chair), at least two (2) of whom
shall be male and at least two (2) of whom shall be female members, none of whom shall be a member of the Board of Trustees.
The persons so named shall be selected from an eighteen-person pool made up of
(i) the chair of each of the following committees:
Activities,
Finance,
House and Grounds,
Membership,
Athletic,
Food & Beverage,
... Planning and Policy, and
Technology and Communications;
(ii) one additional member of each of the foregoing committees designated by the chair of such committee (each of whom must be an Active member);
and (iii) two members of the Tennis Committee designated by the Tennis Captain (each of whom must be an Active member),
provided that, if there are fewer than two (2) of a particular gender in the eighteen-person pool,
the Chair of the Nominating Committee shall appoint one (1) (or, if necessary, two (2)) other Active members of that gender
to serve on the Nominating Committee, so that the members appointed by the Chair includes at least
two (2) males and two (2) females.
The duty of the Nominating Committee is to make the nominations for the Board of Trustees,
including the Tennis Captain.
In determining nominations, the committee should have available for its consideration information regarding members'
experience on committees of the Club.
One (1) Active member shall be nominated for each Trustee position to be filled,
including Tennis Captain.
The names of those persons nominated shall be posted at the Clubhouse by the Secretary not less than sixty (60) days
prior to the date of the annual election.
Any Active member, however, may be nominated for Trustee,
including Tennis Captain, by a petition signed by
no fewer than twenty five (25) Voting Members who are in good standing at the time such petition is delivered to the Secretary,
provided such petition is delivered to the Secretary at the Clubhouse at least forty-five (45) days prior to
the annual meeting.
The Nominating Committee,
as described above, shall exercise the power to nominate candidates for election to the Board,
which power is delegated to it by the Active members pursuant to this Section.
Article IV, Section 3
3/17/04: Amendment made earlier, by thirty days, the deadline for posting nominees (from 30 to 60 days before the annual meeting) and for making a nomination by petition (from 15 to 45 days).
10/13/04: Amendment instituted "single slate" voting for the Board of Trustees and defined a new process for determining the members of the Nominating Committee. Formerly, six candidates were nominated for three positions on the Board, and the Nominating Committee was appointed by the current President, with the approval of the Board. No change was made to the process for nomination by petition.
10/25/17: Amendment:
(i) changed the chair of the Nominating Committee from the most recent past President willing to serve, to the most recent past President no longer on the Board and willing to serve; and
(ii) added the Technology and Communications Committee to the committees involved in the formation of the Nominating Committee.
Emeritus members ... may not be members of the Nominating Committee
Article I, Section 5(e)
A member of the Nominating Committee shall not be nominated for a Trustee position, including Tennis Captain.
1/24/08: Adopted preceding paragraph, no self-nominations.
Sample Ballot, with cover letter, used in 2020.
Conduct of Elections.
As more fully described below, Voting Members of the Club may cast votes ...
in each election of Trustees, including the Tennis Captain, by written ballot delivered or mailed to the Club....
The Board of Trustees shall conduct all elections, both regular and special, and shall have charge of all matters pertaining thereto.
Voting Powers.
Each individual Joint Active Member and each individual Single Active Member
shall be entitled to one vote on any particular matter or, in the case of a
single election to fill more than one position (including without limitation, the ordinary election of Trustees, including Tennis Captain), a number of votes equal to
the number of positions to be filled in such election. Such votes may not be cumulated: no member may cast more than one vote for any single candidate.
In the case of a joint Active membership, each individual shall have one vote (or each shall have a number of votes equal to the number of positions to
be filled, as the case may be).
Ballots for Election of Trustees.
Upon the close of nominations, the Secretary shall prepare a written ballot containing the names of all nominees for the office of Trustee, including Tennis Captain. The Secretary shall mail one or more copies of such written ballot to each Voting Member at his or her address as shown in the Club records not less than thirty (30) days before such meeting. In addition, any Voting Member may obtain a copy of such ballot, upon request at any time after it is mailed. Voting Members may cast ballots by delivering a marked ballot at the Club or by sending a marked ballot to the Club by first-class mail. The Board of Trustees or the President shall establish procedures to ensure (insofar as a reasonably practicable) that each individual Voting Member casts only one ballot in each election. Ballots that are (i) cast by Voting Members who are in good standing at the date of the relevant meeting and (ii) actually received at the Club on or before the relevant meeting is called to order shall be canvassed to determine the result of the election (provided that, if the annual meeting is held at a location other than the Club, the Board of Trustees may establish alternate rules for the delivery of marked ballots, which may require that all ballots delivered on the day of such meeting be delivered at the place of the meeting).
Canvassing of Ballots for Election of Trustees.
Ballots shall be canvassed in the offices of the Club or at the site of the annual meeting by an election board consisting of not less than three (3) members appointed by the Secretary. Any Voting Member of the Club may be present at such canvass. The candidates for Trustee receiving the greatest number of ballots shall be declared elected. The candidate receiving the largest number of votes for Tennis Captain shall be declared elected. Promptly upon the conclusion of the canvass, the election board shall certify the results thereof to the President, who shall forthwith announce the result of the election.
Article VII, Sections 1-4
Electioneering. Candidates for elective Seattle Tennis Club offices are not allowed to distribute or display campaign literature on the Club premises. Similarly, they are not allowed to use Club stationery, word processing facilities, copy machines, telephones or Club staff assistance to advertise their candidacy or solicit support or votes. Such activities, if conducted, must be outside of the Club at the candidates' own expense.
Tie Vote.
3/13/19: Tie vote for third place resolved by a coin toss.
In the event of a vacancy on the Board of Trustees, including the Tennis Captain position
– caused by resignation, death, prolonged absence or disability of any member
or caused by such member ceasing to be an Active member of the Club
– the vacancy shall be filled by the Board of Trustees, and the person elected shall serve out the unexpired term.
Article IV, Section 4
April 2012: Bill Glassford elected to fill the vacancy created by the resignation of Kurt Zumwalt. Kurt Zumwalt is listed as present at the March 2012 Board meeting,
and Bill Glassford is listed as present at the April meeting.
8/25/05: MSP to elect Alice Foreman to fill the vacancy on the Board of Trustees created by the resignation of Roger Kelly.
1999: Peggy Stamm elected to fill the vacancy created by the death of Carey Donworth.
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8/25/22: Chapter 213 approved by the Board.