The Board of Trustees may create other committees and subcommittees and provide for their power and duties.
Article VI, Section 13
Numerous ad hoc committees and subcommittees appear to have been formed, many without any record of Board action to form them or to approve or appoint their chairs and members. The following list is therefore a partial one.
1. Nominating. Appointment and purpose: see Chapter 213. As set forth there:
• the deadline for appointing the Nominating Committee each year is 120 days before the annual meeting, which may be as early as November 1 and cannot be later than December 2.
• nominees must be posted 60 days before the annual meeting, which may be as early as December 31 and cannot be later than January 31.
Each year's Nominating Committee generally meets once or twice.
2. Executive. The Executive Committee is composed of the four officers (President, Vice President, Treasurer and Secretary). Its activities and function are at the discretion of the President.
3. Compensation. The Compensation Committee shall review, and advise and make recommendations to the General Manager and the Board regarding, the compensation of the Club’s key managers and related policies and procedures.
1/23/20: Compensation Committee created. Membership of Committee identical with Executive Committee.
4. 401(k) Trustees. A committee of 401(k) Trustees serves in a fiduciary capacity with respect to the Club's 401(k) Plan. The 401(k) Trustees meet quarterly or more frequently as necessary. The committee is made up of several members who serve until resignation or removal, and the Club's General Manager.
The 401(k) Trustees shall exercise such powers as are necessary to serve in a fiduciary capacity with respect to the Club’s 401(k) plan pursuant to the Employee Retirement Income Security Act of 1974, or any successor statute.
1. Member Dining Project (2025- ; subcommittee of House & Grounds).
It is anticipated that a subcommittee will be created for the consttuction and final design details of the the 2025-2026 member dining facility project.
2. Member Dining (2023-2025).
11/30/23: Formation, charter, chair and members approved.
3. Fitness (2023-2024).
11/30/23: Formation, charter, chair and members approved; 5/23/24: committee sunsetted on completion of its work.
4. Clay Courts (2023-2024).
11/30/23: Formation, charter, chair and members approved; 4/25/24: committee sunsetted on completion of its work.
5. Demographic Model (2021-2023). The objective of the Ad Hoc Demographic Committee is to create a framework (including a process and tools) for collecting and reporting demographic and usage data to facilitate strategic decisions during membership, financial and operational planning discussions. The framework should be created so that it can be managed by staff over the course of future years. The ad hoc committee shall work with the Director of Finance and the Membership Manager
12/6/21: Formation and members approved, above description of objective adopted
8/27/20: Created an ad hoc subcommittee of the Planning & Policy Committee to focus on issues of diversity; appointed nine members to serve on that committee. That committee completed its work by delivering the recommendations document referred to below in January, 2021.
2020-21. 12/3/20: Members approved.
2016-17. 4/28/16: Formation approved; 5/26/16: Members approved.
3/23/17: Referred to in Board minutes; 6/24/21: Dissolved by the Board .
8/25/16: Created a subcommittee of Food & Beverage "to review Club facilities, Club identity and similar topics;" 10/27/16: Initial committee members approved, referred to as the "Refresh Committee."
7/24/14: Created committee comprised of Trish Bostrom, Joe Cannon and several Board members.
[None]
(a) The Committee shall review the recommendations document dated January 13, 2021 submitted to the Board and advise and make recommendations to staff and the Board as to what specific steps should be taken to implement such recommendations.
(b) The Committee’s recommendations shall (i) be consistent with the principle of “optionality,” with the goal of creating a platform for members who want to engage, rather than forcing anything on them and (ii) give due weight and consideration to current members, staff and wait-list applicants, as well as our existing tradition of being a family-oriented club.
(c) The Committee shall remain in existence until the 2025 annual meeting of the members of the Club.
(d) The Committee shall have eight members (including the chair). Three members shall be liaisons to, respectively, the Membership, Activities and Technology & Communications Committees, and shall participate in their meetings as non-voting members.
In 2024, the Board asked the Committee to continue integrating their work into one or more other standing committees with the view of transitioning into those committees after the 2025 annual meeting of the members.
2/25/21: Created the ad hoc committee described above (initially as a subcommittee of the Planning & Policy Committee) to implement the recommendations of the initial subcommittee; 3/24/22: Extended the existence of the ad hoc committee (as a committee, rather than a subcommittee) to 2023, and confirmed that the original purpose remained unchanged; 2/23/23: Extended the existence of the committee to 2024; 3/28/24: Extended the existence of the committee to 2025 and asked the committee to integrate their work into one or more other standing committees; 7/25/24: Changed the name of the committee from "Diversity, Equity & Inclusion on the committee's recommendation.
3/19/25: Existence of sommittee expired with the Club's annual meeting.
2. Honorary Membership (2019-21; 2022-23). Purpose:
• to determine what changes should be made to the terms and conditions upon which the Club offers Honorary Memberships (which may include amendments to the Bylaws to be approved by the membership), after reviewing recently received information and advice, conferring with the Club’s legal counsel, Davis Wright Tremaine, and such other inquiry and discussion as may be appropriate, and
• to prepare one or more written reports explaining the reasons for such terms and conditions, for review and approval by the Board and (as necessary or appropriate) the membership.
12/5/19: Created an ad hoc committee to study the Honorary Membership class, such committee to include both Active and Honorary members. That committee presented recommendations which were acted upon by the Board in August 2021.
3/24/22: Created the ad hoc committee referred to above; approved members; 3/15/23: Work of committee completed with member vote approving Bylaw amendment.
2/23/23: Subcommittee no longer exists.
USTA subcommittee referred to in Board minutes of 1/28/16, 2/25/16, 3/24/16, 4/28/16, 8/25/16; 2/23/23: Subcommittee no longer exists.
5/26/22: Standing subcommittee created, members approved; 2/23/23: Subcommittee no longer exists.
12/1/16: Subcommittee of Planning and Policy referred to in Board minutes.
8/25/16: Joint subcommittee of Planning and Policy and Finance referred to in Board minutes.
1. Interior Decorating (House & Grounds). Reports to the House & Grounds Committee, which will consider recommendations and pass MSPs for Board consideration as appropriate.
5/26/22: Standing subcommittee created, members approved. 10/28/21: Interior Subcommittee re-established as part of House & Grounds, with the chair being a member of House & Grounds.
2. STC Branding (House & Grounds). Reports to the House & Grounds Committee, which will consider recommendations and pass MSPs for Board consideration as appropriate.
5/26/22: Standing subcommittee created, members approved.
3. Landscape (House & Grounds). See Chapter 253.
4. Pickleball (Tennis). See Chapter 255.
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8/25/22: Chapter 269 approved by the Board.