Section 1 - Annual Meeting. The annual meeting of the members of the Club shall be held in March of each year on a day designated by the Board of Trustees. If the Board fails to designate a day by December 15, the annual meeting shall be held on the last Wednesday in March. The Secretary shall mail written notice of the annual meeting at least thirty (30) days (and not more than fifty (50) days) in advance to all Voting Members. Only Single and Joint Active members (each, "Voting Member") shall be entitled to attend and vote at the annual meeting and special meetings of the members of the Club. Emeritus members shall be eligible to attend the annual and special meetings and to speak on matters before them, but shall be non-voting. The annual meeting may be recessed and reconvened at a later date for lack of a quorum or in order to complete its scheduled business.
Links to quotations in Chapter: 147, 270, 270 and 270.
10/25/17: Amendment allowed the Board of Trustees to set the annual meeting to any day in March, rather than specifying the first Wednesday on or after March 14.
Section 2 - Special Meetings. Special meetings of the members of the Club may be called at any time by the Board of Trustees or the President or, in his absence or disability, by the Vice President, or upon the written request of five percent (5%) of the Voting Members of the Club. Any such request by five percent (5%) of the Voting Members must be presented to the Board of Trustees at least ten (10) days prior to a regular monthly meeting of the Board. In the case of such a written request, a special meeting will be held within forty five (45) days following the regular meeting of the Board. The Secretary must mail written notice, stating the purpose of any special meeting, to Voting Members at least twenty (20) days (and not more than fifty (50) days) prior to said meeting. Any special meeting shall be limited to the subjects stated in the notice.
Links to quotations in Chapter: 270.
10/25/17: Amendment increased, to 5% of the voting members, the number of members required to call a special meeting of the members from 50 members.
Section 3 - Location of Meetings. Annual and special meetings of the members of the Club shall be held at the Club or at another location determined by the Board of Trustees.
Link to quotation in Chapter: 270 and 270.
Section 4 - Quorum and Procedure. The presence of one hundred (100) or more Voting Members, in person or by proxy, constitutes a quorum for any meeting of the Club, provided that the quorum shall be fifty (50) for any matter stated in the formal notice of any annual meeting and provided further that there shall be a quorum for the limited purpose of electing Trustees, including the Tennis Captain, if fifty (50) Voting Members cast ballots in such election by delivering or mailing such ballots (whether or not such members are present at the annual meeting), and two (2) or more Voting Members are present at the annual meeting. Except for the casting of votes to elect Trustees, including the Tennis Captain, members must be present in person or by proxy at an annual or special meeting in order to participate therein, and may not participate through the use of any means of remote communication except if and to the extent approved by the Board of Trustees. In the event that any question or dispute about parliamentary procedure or the applicable rules of order arises during any meeting, the person chairing the meeting shall refer to the most recent edition of Robert's Rules of Order Newly Revised, to address the question or dispute.
Links to quotations in Chapter: 270, 270 and 270.
3/2/02: Restated Bylaws made several relatively minor changes related to the conduct of member meetings, all of which were consistent with pre-existing practice.
3/17/04: Amendment made modifications to the quorum requirements for meetings of the members.